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Manager, Capital Investments & Contracts


Position Description

Title: Manager, Capital Investments & Contracts

Department: Design and Construction

Reports To: VP, Capital Disbursements & Fixed Assetsr


Function: The Manager of Capital Investments & Contracts is responsible for managing capital expenditure efforts that require coordination between the Design and Construction department and other internal and external stakeholders for a real estate investment trust with an investment portfolio of more than 150 hotel assets. Core functions include personnel management, contract management, processes management, corporate compliance, reporting, and enterprise information systems administration.

Responsibilities:

  • Manage a small team of project administrators within the Design and Construction department.
  • Manage the contract administration for capital projects, including the review and preparation of contracts, monitoring contract compliance, and the review and processing of invoices.
  • Oversee contract negotiation, providing assistance to project managers and acting as the liaison with the internal legal department.
  • Be an e-Builder and Yardi system “Super User,” which includes inputting data, troubleshooting, and maintaining data integrity.
  • Process management and improvement.
  • Assist with enterprise capital expenditure budget monitoring and provide in-depth financial analysis.
  • Prepare financial reports for presentation to stakeholders.
  • Manage the processes applicable to the Design and Construction team for internal controls and Sarbanes-Oxley compliance.
  • Perform internal and external audits as necessary.
  • Collaborate with internal and external stakeholders to help ensure timely project closeout and ensure no financial exposure.
  • Lead in training external project managers and property management entities in relation to renovation and capital expenditure processes.

Skills:

  • Proficiency in managing corporate and contract compliance. Proficiency in MS Excel, Word, PowerPoint, Project and other industry related software systems.
  • Proficiency with e-Builder and Yardi Voyager Software or other enterprise accounting/project management systems.
  • Proficiency in developing budgets and financial modeling tools.
  • Excellent analytical abilities.
  • Experience leading project teams on complex projects.
  • Proficiency in enterprise content management strategies.
  • Good judgment and the business acumen to make well-reasoned decisions with respect to matters arising on a day-to-day basis.
  • Self-motivated, goal-oriented, and results driven.
  • Consummate professional with excellent interpersonal skills.
  • Ability to work effectively as either a team player or independently, in a fast-paced environment while prioritizing projects to ensure timely deliverables.
  • Ability to interface with legal, finance, hotel management, and construction and development professionals at all levels.

Education and Experience:

  • Minimum two years of college
  • 5+ years of real estate industry experience preferred
  • 4+ years of lodging industry experience a plus
  • 3+ years of contract administration experience in a real estate, construction or procurement environment a must
  • 2+ years of managerial experience, preferred
  • REIT experience preferred

 


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

 


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