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Accounts Payable Specialist

Position Description

Title: Accounts Payable Specialist

Department: Accounting

Reports To: Accounts Payable/Payroll Manager

Function: The Accounts Payable Specialist performs accounts payable functions for a publicly-traded real estate investment trust investing primarily in focused-service hotels. Primary responsibilities include reviewing accounting transactions for accuracy and completeness, verifying documentation, and processing adjustments as needed. The incumbent is responsible for processing invoices and expense reports to ensure prompt payment to associates and vendors. The Accounts Payable Specialist must have excellent customer service skills and the ability to effectively communicate with team members and executives at all levels.


  • Perform a variety of accounts payable functions in accordance with Generally Accepted Accounting Principles (“GAAP“), Financial Accounting Standards (“FAS”) and the company’s accounting practices to ensure that accounting policies, effective controls and efficient procedures are implemented and enforced to safeguard company assets.
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Process vendor invoices and employee expense reports, including coding payable transactions with proper general ledger accounts; responding to internal and external vendor inquiries; and acting as internal and external accounts payable liaison.
  • Maintain filing system.
  • Execute check runs.
  • Match and distribute checks to vendors.
  • Receive and date stamp incoming payables.
  • Year-end 1099 reconciliations and processing.
  • Produce ad-hoc reports as requested.
  • Assist the Capital Investments and Contracts team with administrative functions as needed.
  • Perform other duties as required.


  • Knowledge of best practices in the areas of accounts payable and bookkeeping.
  • Ability to effectively communicate with internal and external parties at all levels and manage confidential financial matters.
  • Proficiency in Microsoft Office products as well as Yardi accounting software preferred.
  • Excellent data entry skills.
  • Ability to work effectively both independently and as a team player.
  • Ability to work in a fast-paced environment and prioritize projects to meet required deadlines.
  • Strong work ethic, multi-tasking skills, and extreme attention to detail.
  • Knowledge of the hotel or commercial real estate industry is desirable.
  • Sales and use tax knowledge is desirable but not preferred.


  • High school diploma required.
  • Associate's degree or equivalent preferred.


  • At least one (1) to two (2) years of accounts payable or accounting experience


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.


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